Events Manager

High Meadows School and Camp in Roswell, Georgia, approximately 30 minutes north of Atlanta, is accepting Events Manager applications for the 2026-2027 school year. The school takes pride in hiring dynamic, compassionate, and diverse faculty and staff who are among the finest in their areas of expertise.

School’s Mission Statement

The High Meadows community celebrates and perpetuates each individual’s quest for knowledge and skill, sense of wonder, and connection to the natural environment. We empower each to be a compassionate, responsible, and active global citizen.

School’s Vision Statement

High Meadows School and Camp inspires adventurous learners who ask questions that drive learning and seek sustainable solutions in collaboration with others.  Our students emerge as ethical leaders with the skills and habits of mind to grow and adapt as they discover a place of purpose and joy in an ever-changing world.

Position Summary

The Events Manager creates welcoming, organized, and memorable experiences for students, families, employees, trustees, donors, alumni, and visitors through the planning and execution of various department events.

This position serves as the central coordinator for all campus gatherings, ensuring that every event—whether a parent meeting for twenty people or a community celebration for several hundred—is thoughtfully organized, professionally executed, and reflects the warmth and mission of High Meadows School and Camp.

Working collaboratively across every department, this individual manages event logistics from concept through completion while creating a positive guest experience and allowing faculty and administrators to focus on their presentations and guests rather than operational details.

Essential Responsibilities

 Event Planning & Coordination

• Serve as the primary coordinator for campus events.
• Meet with event sponsors to understand goals, timelines, budgets, attendance, and logistical needs.
• Develop event timelines and planning checklists.
• Coordinate event calendars to minimize scheduling conflicts.
• Reserve spaces and manage room scheduling.
• Coordinate event setup and breakdown.
• Ensure events begin and conclude on schedule.

Hospitality

• Create welcoming environments for guests, families, donors, trustees, and community members.
• Coordinate refreshments, catering, beverages, linens, and serving needs.
• Ensure presentation areas are clean, organized, and inviting.
• Oversee guest registration and welcome tables when appropriate.
• Coordinate signage and wayfinding throughout campus.

Facilities Coordination

Work closely with Facilities to coordinate:

o    Room layouts. o    Tables and chairs. o    Audio/visual equipment. o    Special Lighting needs. o    Pre-and Post-Event Cleaning.

o    Podiums. o    Outdoor event needs. o    Parking logistics. o    Electrical needs. o    Inclement weather backup plans.

Vendor Management

Coordinate outside vendors by obtaining quotes, scheduling deliveries, confirming arrangements, including:

• Caterers.
• Rental companies.
• Florists.
• Entertainment.
• Audio/visual vendors.
• Photographers.

Event Operations

During events, participates by serving as the operational lead by:

• Monitoring timelines.
• Solving problems in real time.
• Coordinating volunteers through FAHMS liaison.
• Assisting presenters.
• Greeting vendors.
• Managing setup adjustments.
• Ensuring hospitality standards are maintained.

Budget Support

• Assist departments with event budgeting.
• Track event-related expenditures.
• Obtain competitive pricing from vendors.
• Recommend cost-saving opportunities while maintaining quality.

Administrative Responsibilities

• Maintain event planning documents and templates.
• Create standardized event checklists.
• Maintain preferred vendor lists.
• Track inventory of event supplies.
• Coordinate event storage areas.
• Maintain Event Calendar and communication thereof.
• Work in partnership with the event leader, if applicable, or as a primary lead on events, regarding creating, sending, managing invites, and corresponding RSVPs.

Qualifications Required

• Bachelor's degree or an equivalent combination of education and relevant professional experience.

• Three or more years of recent, successful experience in event planning, hospitality, conference services, school operations, or a closely related field.
• Availability to work evenings and/or weekends when events may be scheduled with flexible day schedule during the week those events are planned.
• Exceptional organizational skills with attention to details.
• Outstanding interpersonal and customer service abilities.
• Strong written and verbal communication skills.
• Ability to manage multiple events simultaneously.
• Ability to anticipate needs before they arise.
• Proficiency with Microsoft Office.

Preferred

• Independent school experience.
• Hospitality or conference services background.
• Experience coordinating large community events.
• Experience managing vendors and budgets.

Knowledge, Skills & Abilities

The successful candidate will demonstrate:

• Exceptional planning and organizational ability.
• Calmness under pressure.
• Strong problem-solving skills.
• Flexibility and adaptability.
• Hospitality mindset.
• Collaborative approach.
• High level of initiative.
• Commitment to outstanding customer service.

Physical Requirements

• Frequently lift and carry up to 30 pounds.
• Move tables, chairs, displays, and event materials.
• Walk extensively throughout campus.

High Meadows School and Camp sits on 42 wooded acres in Roswell. The school is housed in several buildings spread across the two meadows on the property. We have an active barnyard on campus, serving as the home for ponies, sheep, bunnies, and chickens. Faculty and staff must be comfortable traveling between buildings in all types of weather, participating in outdoor activities on the meadows and in the forest, and intermingling with animals.

Success in This Role

The successful Events Manager is someone whose work often goes unnoticed because everything simply runs smoothly. They anticipate needs before others recognize them, solve problems quietly, and create experiences that make families, employees, and guests feel welcomed, valued, and cared for. Their organization and attention to detail allow school and camp leaders, faculty, and presenters to focus on engaging with people rather than managing logistics.

Benefits

High Meadows School and Camp offers a variety of benefits including: two medical plans (a traditional PPO and a High Deductible Health Plan) paying 100% after individual deductibles are met; two dental plans with orthodontic options; VSP vision plan; voluntary life insurance, short-term disability, accident, and critical illness; along with pet insurance and discounts with Great Works Perk. The school also pays 100% for both long-term disability and $50,000 in life insurance; 403(b) retirement plan with up to 4% school match; 12-month employees receive 10 annual leave days plus 10 personal leave days; and a 25% discount on children attending the school.

Application Process

Please apply via our school website, www.highmeadows.org, About Us, Working at High Meadows, then scroll down to Active Vacancies. Once you click on a vacancy, you click “Apply Now”. 

Questions? Email HR Manager Jane Murphy at [email protected]. If you are selected for the next steps in the process, an application will be emailed to you.

High Meadows School and Camp does not discriminate on the basis of race, color, age, religion, sex, national origin, disability, sexual orientation, gender identity or status as a protected veteran in employment, admission of students, or in providing its services in any manner.