Operations Coordinator

POST DATE: 5/22/26

 

POSITION:

• Title: Operations Coordinator
• Location: 8804 Postoak Road, Potomac, MD 20854
• Type: 12-Month, Full-Time, Non-Exempt
• Department: Operations
• Reports to: Director of Operations
• Start date: Immediate, or mutually agreed-upon date not later than July 1, 2026

 

ABOUT US:

The mission of St. Andrew's Episcopal School is to know and inspire each child in an inclusive community dedicated to exceptional teaching, learning, and service. Founded in 1978, St. Andrew’s is a premier co-educational independent day school located in Potomac, MD, enrolling approximately 730 students in preschool through grade 12. St. Andrew’s faculty and staff uphold a powerfully innovative, positive culture that challenges and supports one of the most broadly diverse student bodies in greater Washington. The school seeks growth-minded, highly motivated, and collaborative faculty and staff who will continue the school’s growth and focus on developing each student’s full potential.

 

POSITION SUMMARY:

Are you a master of organization, a tech-savvy problem solver, and someone who loves helping a vibrant community run flawlessly? St. Andrew’s is seeking an energetic Operations Coordinator to serve as the central hub for intake and coordination across Operations and Facilities. Working in close partnership with the Director of Operations, facilities staff, and school colleagues, the Operations Coordinator helps ensure campus requests, projects, and communications are handled with care, clarity, and efficiency. This role is designed to enhance teamwork and shared accountability—success at St. Andrew’s is measured by how well the team functions as a whole in service of our students, faculty, and staff. 

 

KEY RESPONSIBILITIES:

As our Operations Coordinator, you are a core member of the Operations and Facilities team. You will work side by side with the Director of Operations and campus staff to keep day-to-day operations running smoothly and efficiently.  Your daily impact will span across four major areas:

 

• Central Intake & Operations Support: Serve as the shared point of entry for campus facilities requests, manage the OperationsHero work order system, route tasks to the appropriate staff or vendors, and help maintain visibility into our daily priorities.
• Event Coordination & Logistics: Manage event request intake, confirm space availability, and maintain the school-wide Google Calendar. Coordinate catering quotes and approvals with Sage Dining Services and translate event needs into setup and cleaning requirements for the facilities team.
• Administrative Partnership: Provide integrated administrative support to the Director of Operations, including managing calendars, coordinating meetings, organizing digital documentation, tracking action items, and assisting with invoice coding and expense tracking.
• Facilities & Vendor Coordination: Serve as a professional point of contact for external vendors, coordinate their campus access in partnership with our facilities crew, and track keys, fobs, and access credentials to support a culture of campus safety.

 

QUALIFICATIONS:

• Required:
• Strong technical proficiency and advanced Google Workspace skills
• Collaborative, team-oriented approach with excellent organizational judgment
• Clear, service-oriented communication skills
• Preferred:
• Bachelor’s degree or equivalent experience
• Experience in an independent or private school setting
• Background in project management, facilities operations, property management, or construction
• Familiarity with workflow automation tools
• Relevant project management or technical certifications

 

WORK ENVIRONMENT:

• Enjoy a dynamic environment that blends focused office work with active engagement across our multi-building campus.  
• You won’t just be at your desk - you’ll maintain a regular active presence across campus to coordinate with facilities staff, check on event set-ups, project sites, and meet vendors.
• Be ready for occasional light physical tasks (like helping with event set-ups or moving chairs and materials), which require the ability to lift up to 20 lbs

 

COMPENSATION:

• Minimum Annual Salary: $75,000
• Maximum Annual Salary: $85,000
• Other compensation: Overtime eligible

 

BENEFITS: Click here to explore our robust benefits package, including health insurance, retirement match, and professional development opportunities. 

 

READY TO APPLY? 

If you are highly organized, collaborative, and energized by a service-oriented environment, we want to hear from you. Email resume, cover letter, and professional references to [email protected].

St. Andrew’s Episcopal School is an Equal Opportunity Employer. We are committed to fostering a fair and merit-based workplace where every employee feels valued and respected. We make all employment decisions—including recruitment, hiring, training, promotion, compensation, and benefits—based on an individual's ability and job-related qualifications. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, pregnancy, or any other characteristic protected by federal, state, or local law.