Director of Facilities Management

Collegiate School seeks a seasoned, hands-on Director of Facilities Management to oversee the maintenance and operations of buildings as well as the management of all set-up logistics to support the School’s programming. Serving a community of approximately 1,700 students and hundreds of faculty and staff, this position is a critical leader responsible for ensuring a safe, clean and high-functioning school environment.

This role requires a high level administrator capable of leading and developing a competent staff of approximately 25 employees along with 4 supervisors who manage the day to day responsibilities of logistics, custodial services, maintenance, grounds and transportation for our campus. The successful candidate will possess both technical expertise and superior people management skills to ensure that daily operations run smoothly.

General responsibilities will include: 

Leadership & Personnel Management

• Team Oversight: Lead and develop a team of approximately 30 full and part-time employees, including direct supervision of a Transportation Supervisor, Maintenance Supervisor, Grounds Supervisor, Custodial/Logistics Supervisor and an Administrative Assistant.
• Performance Culture: Establish clear expectations, provide regular feedback, and foster a culture of professional growth, accountability, and high morale.
• Focus on Continuous Improvement: Work collaboratively with departmental and divisional leadership to seek regular feedback and incorporate it in a continuous improvement model to ensure ongoing efficient and effective delivery of school needs.
• Scheduling: Manage complex staffing schedules to ensure 24/7 campus readiness and coverage for all events.

Physical Asset & Building Maintenance

• Preventative Maintenance and Repair: Oversee preventative maintenance and repair of all campus buildings (HVAC, plumbing, electrical, and structural).
• Vendor Management: Schedule and work with various vendors in management of building and grounds maintenance.
• Project Management: Manage short-term capital improvement plans and assist in budgeting for facility upgrades and summer projects. Work collaboratively with the Construction Manager in the coordination of long-term capital projects.

Transportation & Fleet Management

• Fleet Oversight: Manage the daily maintenance and safety inspections for the school’s bus fleet and utility vehicles.
• Route Coordination: Oversee the planning and scheduling of the School’s transportation needs for athletics and field trips.
• Training and Certifications: Work closely with the Transportation Supervisor to ensure that appropriate training for all authorized drivers is complete and licensure requirements and driver records are up to date.

Logistics & Systems Management

• Work Order Administration: Manage the school’s digital work order system (CMMS), ensuring all staff members are utilized efficiently and tasks are completed on time.
• Technical Logistics: Coordinate event setups and resource tracking using the School’s event management system.

Custodial & Grounds Management

• Ensure Consistent Standards: Work closely with the Logistics Supervisor to maintain the highest standards of hygiene and cleanliness.
• Vendor Management: Coordinate and oversee the School’s outsourced vendors for custodial services and grounds maintenance.
• Grounds Maintenance: In collaboration with the Grounds Supervisor, oversee the upkeep of all campus grounds, including athletic fields, playgrounds, and seasonal snow removal.

Financial Management & Budgeting

• Fiscal Stewardship: Develop, implement, and manage the annual facilities, buildings, grounds, logistics/custodial, and transportation budgets.
• Capital Planning: Lead the long-term capital reserve planning, providing data-driven recommendations for building renewals and major equipment replacements.
• Cost Control: Exercise exceptional financial oversight by managing vendor contracts, negotiating with suppliers, and identifying cost-saving efficiencies without compromising safety or quality.
• Audit Compliance: Maintain meticulous financial records for all facility-related expenditures, ensuring alignment with school business office protocols.

Successful candidates will possess the following qualifications and competencies:

We are looking for more than a technician; we are looking for a leader. The ability to manage a staff of distinct personalities while maintaining a 1,700-student campus requires a professional who is organized, tech-savvy, and deeply committed to the School’s mission. Required qualifications and skills include the following:

• Managerial Excellence: Exceptional leadership skills with the ability to delegate effectively and mentor staff at various skill levels.
• Customer Service: A "service-first" mindset with the ability to communicate effectively with school leadership, faculty, staff, and parents.
• Experience: Minimum of 7–10 years in facilities management, with a proven track record of managing a large team (30+ employees) in a complex organizational setting.
• Adaptability: A demonstrated ability to remain calm and effective in a fast-paced environment characterized by frequent changes and shifting priorities.
• Collaborative Mindset: Exceptional interpersonal skills; a "service-first" leader who views other departments/divisions as partners.
• Technical Proficiency: Proficiency in Microsoft Office (Word & Excel) and Google Workspace (Docs & Sheets). Significant experience implementing and managing digital Work Order Systems. Ability to learn new technologies in support of the Schools facilities needs.

Work Environment & Physical Demands

• Must be able to traverse a large campus frequently to supervise staff and inspect work.
• Availability for early morning starts and occasional evening/weekend work for events.
• Ability to lift up to 50 lbs. and climb ladders for inspections, etc.