Director of Human Resources

Reporting to the Director of Finance and working in collaboration with divisions and departments school-wide, the Director of Human Resources leads the design, development, and implementation of the school’s human resource systems, which includes strategic planning, policies and procedure development, and data analysis as well as programs covering employment, compensation, benefits, performance management, employee relations, recruiting and retention, managerial training, and compliance with all applicable federal, state and local laws.

Responsibilities

Benefits Administration

●        Successfully manage and coordinate benefit programs (Health, Dental, Section 125, 401(k) Retirement Plan, STD, LTD, Life/AD&D, and COBRA) for employees, including all employee communication, problem-solving, and claims resolution.

●        Ensure all plans comply with applicable laws and statutes (HIPPA, ERISA, and IRS guidelines).

●        Research and implement new supplemental benefit programs as needed.

●        Assist in the development of the insurance budget and negotiate contracts on an annual basis with the Director of Finance. 

●        Prepare/edit Summary Plan Descriptions as needed for plan changes and legal compliance.

●        Administer Section 125 Plan, including monthly claims processing.

●        Manage annual open enrollment for Health, Dental, and Section 125 Plans.

Employee Relations

·       Maintain the employee handbook for the School and recommend changes to the Administrative Team

●        Develop/edit/update job descriptions for all employees.  Complete periodic job description audits and reclassified employees as appropriate under the Fair Labor Standards Act.

●        Ensure compliance with federal and state statutes/laws such as FMLA, ADA, Sexual Harassment, OSHA, Worker’s Compensation, Title VII, and ERISA.

●        Counsel employees regarding disciplinary problems and provide mediation when necessary. 

●        Manage employee separation process for both voluntary/involuntary terminations.

●        Manage recruitment lifecycle, including coordinating candidate visits, conducting interviews and evaluations for all positions (faculty and staff) including off-site recruiting at job fairs, and conducting new hire orientations.

●        Complete quarterly and annual State Unemployment Insurance reports.

●        Complete annual compensation and benefit surveys.

●        Assist in the development and maintenance of the Faculty Salary/Compensation Scale.

●        Provide training for department heads and team leaders on various HR topics including interviewing skills, performance reviews, and employee coaching.

●        Conduct Sexual Harassment Prevention and Bloodborne Pathogens training for all employees. 

●        Manage Worker’s Compensation program (file claims, follow-up, etc.)

Payroll

•       Maintenance of payroll database

•       Semi-monthly payroll entries and transmission to payroll provider; distribution of payroll checks to faculty/staff.

•       Verification of accuracy of tax impounds and federal tax deposits made by payroll provider

•       Verification of accuracy of federal/state payroll tax reports submitted by payroll provider, including W-2 forms.

•       Preparation of appropriate general ledger entries reflecting payrolls

Reconciliations

•       Reconciles monthly operating bank accounts.

•       Reconciles payroll withholding accounts.

Miscellaneous

•       Other duties as may be assigned by the Director of Finance

Required Knowledge, Skills & Abilities

●        Ability to model professionalism, ethical leadership, and adherence to school rules and policies.

●        Ability to maintain confidentiality and apply sound judgment around when information can and cannot be shared with those with a “need to know.”

●        Organizational skills, ability to effectively manage multiple tasks as well as the flexibility to meet job requirements beyond the school day and the school year.

●        Interpersonal skills, patience, good humor, tact, discretion, and diplomacy in dealing with sensitive circumstances, and ability to maintain collegial relations with colleagues.

●        Excellent verbal and written communication skills, ability to communicate complex information.

Minimum Qualifications:

●        BA/BS or equivalent in a business administration, HR, or related field

●        Five years of progressively more complex human resource management experience

●        IT skills: general digital literacy, intermediate to advanced MS Office Suite, database skills, web applications including Google Docs, Zoom or Skype, etc. as appropriate to job duties.

●        Intercultural competency, skill in communicating respectfully across cultures, ability to support an inclusive, org-wide workplace climate to ensure that all employees feel valued, respected, and able to contribute their best work in support of the School’s mission

Preferred Qualifications:

●        MA/MS or equivalent in business administration, HR, or a related field

●        HR certification, PHR/SPHR or SHRM CP/SCP

●        Experience practicing HR in an educational setting

Essence of the Job

Essential Functions:

●        This position is responsible for providing strategic direction to and implementing and administering compensation and benefits programs, including group health, life insurance and disability plans, retirement plans, unemployment benefits, workers’ compensation and compensation programs, including compliance with all local, state, and federal regulations. 

Work Environment:

●        It is essential to be able to meet the physical demands of sitting for prolonged periods at a desk or computer workstation, using repetitive arm, hand, and finger movements. 

●        Successful candidate will have demonstrated the ability to work in a semi-open office setting with frequent in-person interaction and numerous interruptions. 

●        Must be able to manage multiple projects at one time and set priorities as needed.

●        Must be able to travel to all campus locations and to appropriate training and collegial meetings.